Step-by-Step Guide to Founding a Student Club
For students who would like to found a new student club at Üsküdar University, we have compiled the entire process step by step, from the idea stage to the application documents, and from the coordination review to the first general assembly.
Are you ready to bring the student club of your dreams to campus? We have put together the processes and application steps required to found a new student club at Üsküdar University for you.
You can complete the process, from developing your club idea and forming the founding team to preparing the application documents, the Coordination Board review, and the first general assembly, by following the steps below.
The Step-by-Step Club Founding Process
Clarify Your Idea and Obtain Your Documents
After defining your club idea and field of activity, contact the Directorate of Health, Culture and Sports to get preliminary information about the process.
Obtain the forms and documents required for the application from the relevant documents and forms section of the HCS website.
Form Your Founding Team and Choose Your Advisor
Form a founding team of 9 founding members for your club.
Founding members must have active student status and meet the requirements specified in the relevant directive.
Choose an academic advisor to guide your club.
Prepare Your Application File – 1
Review the rules governing the establishment, operation, and activities of clubs.
Prepare the official application document requesting the establishment of the club.
Fill in the founding members' information completely.
Prepare the information on the club's management and supervisory structure.
Prepare Your Application File – 2
Prepare the signed document showing that the academic advisor has accepted the club advisory role.
Specify the activities the club plans to carry out throughout the academic year.
Prepare an original logo representing the club's visual identity.
Draw up the constitution defining the club's purpose, membership principles, governing bodies, and rules of operation.
Submit Your Application Documents to the HCS Directorate
Submit the application file you have prepared to the Directorate of Health, Culture and Sports within the announced application dates. Make sure your documents are complete, up to date, and bear all required signatures.
Present Your Club to the Student Clubs Coordination Board
Attend the Student Clubs Coordination Board meeting on the scheduled date.
Present your club's founding purpose, goals, and planned activities to the Board in a short and effective presentation.
Approval Process and First General Assembly
Following the Coordination Board's evaluation, the decision on your club's establishment will be communicated to you.
Once its establishment is approved, the club holds its first general assembly, chaired by the academic advisor, and elects its executive and supervisory boards.
Don't forget to follow the Directorate of Health, Culture and Sports website and official announcement channels for current announcements on application dates, required documents, and procedures.
Bring Your Idea to Campus
Bring together students with shared interests, create projects, and contribute to university life. Take the first step toward founding your new student club today.
Are you ready to bring the club of your dreams to campus?
Ready to bring your student club idea to campus? We have brought together the main steps and documents required to establish a new student club at Üsküdar University.
From developing your club idea and forming the founding team to preparing the application documents, presenting your club to the Coordination Board and holding the first general assembly, you can follow the process step by step below.
Step-by-Step Student Club Establishment Process
Clarify Your Idea and Obtain the Required Documents
After defining your club idea and field of activity, contact the Directorate of Health, Culture and Sports to receive initial information about the process.
Obtain the required application forms and documents through the relevant forms and documents section of the HCS website.
Form Your Founding Team and Choose an Academic Advisor
Form a founding team consisting of 9 founding members.
Founding members must be active students and meet the conditions specified in the relevant student club regulations.
Select an academic advisor who will guide the club.
Prepare Your Application File – 1
Review the rules governing the establishment, operation and activities of student clubs.
Prepare the official petition requesting the establishment of the club.
Complete the information of all founding members.
Prepare the information related to the club's executive and supervisory structure.
Prepare Your Application File – 2
Prepare the signed document confirming the academic advisor's acceptance of the advisory role.
Specify the activities your club plans to conduct throughout the academic year.
Prepare an original visual identity representing your club.
Define the club's purpose, membership principles, governing bodies and operating rules.
Submit the Application Documents to HCS
Submit the complete application file to the Directorate of Health, Culture and Sports within the announced application period. Make sure that all documents are complete, up to date and properly signed.
Present Your Club to the Student Clubs Coordination Board
Attend the Student Clubs Coordination Board meeting on the announced date.
Present your club's purpose, objectives and planned activities to the Board in a concise and effective presentation.
Approval Process and First General Assembly
Following the Coordination Board's evaluation, the decision regarding the establishment of the club will be communicated.
Once approved, the club holds its first general assembly under the chairmanship of the academic advisor and elects its executive and supervisory boards.
Follow the Directorate of Health, Culture and Sports website and official announcement channels for current application dates, required documents and procedural updates.
Bring Your Idea to Campus
Bring together students with shared interests, develop projects and contribute to campus life. Take the first step toward establishing your student club today.
Ready to bring your dream club to campus?
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